School sports events

Council has several state-of-the-art sporting fields that cater for a variety of sports, including rugby union, rugby league, softball, netball, baseball and cricket. These sporting fields are available for schools to use for sporting events. These events include:

  • school sports
  • cross country
  • interschool sports
  • district sports
  • term sports. 

Schools wishing to use a Council sports field may need to submit an application for approval. Council regulates these activities to ensure they are carried out safely while taking surrounding residents and other sport field users into consideration.

The criteria for submitting a school sports activity permit are:

  • less than 499 people
  • you are using permitted structures (up to 2 marquees where each marquee does not exceed 3 metres x 6 metres in size)
  • does not require vehicle access to sports field
  • does not require access to Council’s electricity or water supply
  • no amusement devices
  • no traffic management or parking restrictions. 

If your activity does not meet the above criteria you may need to submit an events application. If you are unsure whether you need a approval or what type of approval to apply for, contact Council on (07) 3205 0555.

You need to submit your application and all supporting documentation at least 30 business days before the activity start date. Applications can be accepted up to 6 months in advance.

Once all supporting documents have been provided, your application will be reviewed and assessed under Events Local Law 2023.

How to apply

Step 1.Choose a location

Choose from our most popular locations, or contact Council about using another location on (07) 3205 0555.

Step 2.Complete a risk management plan

Complete the risk management plan template(DOCX, 927KB).

Step 3.Take out public liability insurance

Evidence of a current public liability insurance policy to the value of $20,000,000 in the same name as the applicant should be provided with your application.

Ensure the location listed on your policy includes public land, for example, Anywhere in Australia or Worldwide. This must be outlined either on your certificate of currency or the terms and conditions of your policy and provided to Council. If this is not listed, obtain written confirmation from your insurer.

Step 4.Complete the school sports activity spreadsheet

Complete the school sports activity spreadsheet(XLSX, 13KB) to provide the activity dates, activity name, sports ground, fields, start and end times and estimated attendees if you require multiple dates and locations.

Step 5.Review conditions

Make sure you review and understand the Events and filming conditions(PDF, 488KB). Specific conditions may be added after your application has been assessed.

Step 6.Review the fees and charges

In accordance with Council's fees and charges, a non-refundable application fee of T1206 is payable. Council will contact you for payment.

Charities and not-for-profit organisations are exempt from paying fees if evidence is provided.

Resident sporting clubs may charge a fee. A fee can be charged for the use of their amenities, operation of canteen, line marking, use of specific sporting equipment etc.

Step 7.Complete an application

Download and complete the Events (school sport section) application(PDF, 832KB) and submit:

The applicant for an approval must be a legal entity, such as an individual, company, incorporated body, unincorporated body, partnership, body corporate or trustee. 

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